File Management

Getting Started and Best Practices

1. You will need to have a specific role added to your account in order to manage files. If you can’t access the site assets solder, you may need to request this permission to be added.

2. Start by going to the site assets management page.

3. The folders are listed on the left side; click to view files inside. Use the arrows to expand the folders and view the contents.

Replacing Files

1. Before you upload a file, make sure it does not already exist. Having multiple copies of the same file can cause future issues.

2. To find out where a current file is saved, open the file in a new tab and look at the URL.

https://www.cda.org/Portals/0/pdfs/Membership Overview/2019 RET AFF.pdf

• The PDF above is saved in a file named “pdfs”

• The original document title follows the folder name. In this case it is:
  Membership Overview/2019 RET AFF.pdf

• When you replace a file, the name will need to be identical to the original file or it will not replace properly.

3. Navigate to the folder where the file was, in this case the folder called “pdfs”.

4. Click the button under “Actions” for “upload files”

5. Click to upload your file, or just drag into the upload box.

If you were replacing a file, you will be asked to confirm that you want to replace the file. Click “replace” and then click the close button.

6. Finally, go to the page where the file was linked to. Click the link to confirm that it ws correctly replaced.

Linking to Files

1. Locate the folder where your file is located (or use the search bar to find your file)

2. Right-click to display URL and copy from the box that displays.