Background:
COVID-19 exposed the need to reevaluate how we fundamentally approach and accomplish UX, technical and web development-related work.
The success of digital transformation initiatives is critical to achieving strategic goals throughout the organization. Process improvements supported by a project management tool configured to meet our unique needs can help optimize department resources, streamline workflows and enable reporting to track progress, productivity, and ensure nothing slips.
Why Jira? Really, the question is, “Why Atlassian?”
Atlassian is an enterprise software company that develops products for software development, project management, and content management. It is best known for its issue tracking application Jira, and its team collaboration and wiki product Confluence.
We chose Atlassian products for the following reasons:
Jira is an industry-standard project management tool that is already in use at CDA, and is a go-forward solution for IT.
The tools are quickest to production to implement due to existing team knowledge of configuration, admin interface and ability to leverage IT for support from within the enterprise.
Jira Cloud and Confluence were tested and proved valuable in managing 2019 MVP launch for the cda.org optimization project.
Atlassian tools are extendable; core products (tools) seamlessly integrate with many third-party apps available on the Atlassian Marketplace.
Atlassian for Marketing
Reference materials:
Scope
Implement process improvements that are optimized for the current remote work environment.
Implement a suite of tools for project management, resource management and capacity planning.
Take a phased approach to implementing tool use by the entire marketing team.
Roadmap phases, measuring results at a regular frequency and setting goals for process, workflow and feature improvements at designated milestones.
Current project health | Completed | This week (6/1) | Next week (6/8) |
|---|---|---|---|
GREEN |
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Phase | Tasks | Timeframe |
I | Work through task types, project types, roadmap setup, and other infrastructure. Track major efforts related to Back to Practice and COVID-19, along with website tasks Track time related to these projects | June 1: Set up vendor access in Jira June 15: Track Back to Practice, COVID, and website tasks in Jira, as well as time. June 30: Review logged time report from June 15-30 |
II | Other teammates/projects begin using Jira and tracking time on tasks. Work with the team to ensure smooth transition and adjust setup as necessary. | July 15: Set up projects for publications and communications (content team projects)
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III | Teammates begin estimating time for future work. Begin exploration of forecasting and planning app. | July 30: Set up projects for the design team
August 1-15: Set up TDIC, TDSC, Foundation, and any other Basecamp projects
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IV | Review data and survey team. Continue iterative improvements to setup as needed. | August 16-30: Review |
Task Status
Note: Must be logged into Jira to view.